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The 5 Essential Features to Guarantee an Efficient School Management System

Delivering a quantifying performance is obvious with an effective school management system. The organic system of school working with different peers including teachers, students, parents, staff and the administrative body involve a set of functions to conduct on a daily, monthly and yearly routine making it chaotic at times. To reduce the manual work and systemize the entire way of working, a school is in need of an efficient school management system, truly sophisticated and deeply integrated.

Are you planning for an efficient management tool?

Take a look at the list of essential features to be equipped in any proposed school software you invest.

Power of One to Many Administration Access

Not all software gets designed to coordinate all administration function on a single dash-let. When you plan of streamlining all school activities combined, it is recommended to look for a well programmed management system equipped to handle all kinds of school administration online, starting from admission to transfer, exam to marklist, attendance to payroll, and more. Aim at implementing a centralized dashboard mechanism for your school to optimize your work better. Nevertheless investing in such a solution, reduce your time, money and workload.

Multitasking software for instance, should avoid toil on paper. The system should be skilled to collate and send data fed into the system for multiple processing, and should be capable enough to deliver more filtered results. Try software which connect your data to different functions accurately and utilize it to the fullest.

Delivering Instantaneous Performance

Generally, a software is meant to secure data, to reduce the manual calculation and management of works. Reliability plays a keen role in the management process, the academic data is huge and accurate processing is must to conduct a smooth administration at school. In an automated school record management system, Data are systematically processed helping you improve productivity and build organized data management within your institution, lasting error free at any junction.

With the advent of Cloud computing technology, automatic system accompanied by cloud computing ensure the data are safe and backup are on time, eliminating the worry on data loss out of system failure. Go for web based model to ensure data access round the clock and your data is retrieved anytime 100%.

Parent/Student/Teacher Compact

Parents portal option enrich the connection between school and the parent as informed discussion happen on the material taught, important school announcements, homework’s and a better visibility on the coursework of their kids which in deed increase their active participation and contribution to their child education. This on the other hand, yield positive results since parents don’t need to wait till the parents-teachers meet to discuss on their kids progress as all updates are available in their dashboard.

Auto SMS feature is now implemented almost in all schools which should be a part of the school software too. In fact, it reduces the cost to the management raised to communicate with the parents especially when the school has high strength of students.

Ease of Printing Reports

The main convenience expected in installing a software is the ease to retrieve data of any academic data for any specified condition. A well-structured platform allow download of various report fast and filtered. For instance, in mark list report, the manual work exit right after entering the mark into the database and the rest of the calculation is done by the software. You should be able to generate the progress report online and this data should also be applied to figure out the performance of the student for any given time period.

As mentioned earlier, the system should be able to utilize data wherever applicable and print the report reducing 90% work of the admin which shall be utilized to improve the administration.

Ultimate Money Management

Money management at school is one of the time consuming activities as fee entries occupy the office and expenses queue up apparently. Particularly in finance administration, payroll, fee and school expense are handled by the administrator regularly and where accurate report is required to manage all defined cash flow. Hence, a school management system must be loaded with single click solution to monitor the cash flow inside the administration and maintain bills accurately.

The above discussed are key essential features to find in a school software. This whole setup of school management software is constantly evolving and today, in the market many solution exist to refine the administration process and the need of school software is expected to grow by 2015. While you see the growth happens, consider all aforementioned points before finalizing the solution for your school since it should be user friendly not just to the school management but equally to the school administrators, teachers, parents and the students. Give a try on PenPencilEraser school management system, delivering more than what your school look for. Try Free for 30 Days.

Education System in India: Improvising Techniques and Concepts for the upcoming schools

India has been the birthplace of several technological invention for centuries and is a proud country holding many experts in various field contributing more useful inventions to the world’s society. Education plays a vital role to shape and support experts to grow up and from where their adventure begins. Here we discuss the sensational topic on the system of Education, where the country is serious on educating children at least to the age of 14 and is in action of taking various measures to provide child education at any cost.


A Turning Point in the Way of Teaching:

In earlier days some two eras before, Gurukul system was in practice where children are admitted in Guru’s (teacher) place to learn Mathematics to Metaphysics under his guidance and on parallel help him in his activities. In this form of learning, classrooms play no role, learning is only under the nature’s roof and from practical understanding together with plenty of examples to enlighten student knowledge. Later in 1830, the so-called Classroom structure and Boards were introduced by Lord Thomas Babington Macaulay, the person to introduce modern education in India. As time flew, it led to creation of different board structure and school organization. Now the Republic of India is keen on educating children of age group 6-14 with many schemes and similarly to scheduled castes and scheduled tribes to encourage learning and increase enrollment at schools. After all, education empowers the nation.

With that being the scenario of Education System in India, still speculation revolves in the teaching system which though equipped advance in urban areas, rural schools fail to receive attention in revamping the old school architecture and the system of teaching. Have a look at the five below changes extremely required in the Indian Education System to reform the nation and support its development to a greater unbelievable extent.

The Question is what actually needed?
  • Updated Topics to Read


The Structure of the syllabus is convenient for students (“10+2+3″ pattern of education) and the segregation of lessons is outstanding to learn in the Indian Education System. The only concern with the syllabus is that the lessons get outdated while the years go forward since the inventions are enduring and by this time you read this post, someone would have devised something new to the world in his/her interest of subject. The Tech is booming and many advanced programming is evolving in India. Still the primary syllabus of the academic system brings less impact and tranquil.

Say for example, the case of marketing studies such as MBA or so, the marketing channels in the year 1970s have advanced and today, Social Network contributes greatly for advertising and marketing. But this knowledge of Social Media Marketing should be made aware right in their course of study and is not something which should be identified in the working experience. Hence, the education system needs a revamp with the latest subjects incorporated in the syllabus.

  •  Skill Development rather than Knowledge Building


Some schools enlist a list of extracurricular activities to develop student’s capabilities in terms of problem solving, communication enhancement, verbal skills, writing skills, creativity, physical fitness and more. Here again, these skill development programme are realized and accepted uneven if checked across the schools and colleges in India. These extracurricular activities should be made available to all students irrespective of the state and region of people.

  • Technology Driven Teaching

India produces prominent engineers pioneering in different versatile organizations across the globe, but still the hindrance to technology driven classrooms prevails and is incompletely exploited in the nation. Proper measures should be undertaken to widely make aware of the benefits in adding technology to the classroom and bring in a significant change in student’s perception of subjects. The usual brick and mortar universities has reached the threshold to break and welcome modernized atmosphere to students who live exactly in the technological era. If this happens, hopefully more modern solutions get in the way naturally.

  •  Personalized Education


Not all students have uniform IQ levels, while some kids learn fast, some at slow. Montessori Education is based on this fact where similar age groups are combined in a single classroom and the elder helps the younger. This way, elderly students teach and memorize the subject naturally and the younger gets special attention from elders who teaches until he understands. Such type of classrooms naturally builds the student’s capability laying stronger foundation of education. A central regulation restricts the school from attempting different forms of teaching and this is where the drawback lies. Hence, the nation should let schools to analyze, understand their students and bring in effective learning atmosphere and teaching methodology where all students gain benefit equally.

  •  Practical vs Theory


Classroom lessons can be boring encouraging only a little involvement or creativity and walking through such lessons let students try to find justifications to bunk such classes. But if on the other hand, the teacher brings in practical and exciting analogies, the sessions becomes interesting and lesson get understood better.

Not all subjects need practical guidance. Though theoretical knowledge is the base, in order to avoid boredom, the subjects should be made interesting by imparting practical or visual experience to students. Many successful entrepreneurs do not have theoretical knowledge yet their success is built through the experience gained. Certainly, this philosophy applies to our schools.

Let’s not limit ourselves only to a few points, share your valuable thoughts on the change you would like to see in the Indian Education System. Your thoughts are most welcome!

User friendly application for schools, Being Non-Tech savvy is not an issue!

Some years ago, technology and people remained as two separate entities and tech-savvy people are numbered. But today, the scenario is different. Technology is designed to meet people’s demand and being user friendly is the first and foremost factor in designing a new software prototype. Moving to the core of our topic, technology is applied user friendly for school applications in the recent years encouraging more and more schools switch to technology to automate school administration task in no time.

How User friendly School Applications are really

Before we explore more, the term User-friendly denotes the readiness in using a device with no prior experience and the enhancement introduced newly compared to similar old devices. This user friendly attribute changes over time when people get used to technological updates and expectation varies from time to time. Similar to the case of devices, user friendliness is achieved in all new technological inventions both in hardware and software. Here in this article let’s walk through on the software applications designed for schools and check how user friendly it is.

Web applications have significantly improved over the last years and looks more appealing and user-friendly. The real fact is the entire application gets built with complex coding architecture to make it look simple for the user.

You can see today that many applications for schools arrive at an online subscription model designed highly competitive for school activities. These software concentrate to enhance the performance of students and decrease the work load of school management.

Enriching Student’s Knowledge with Applications

For Students starting from Kinter Garden to 12th Grade, many software applications inspire students with instructional technology inviting students to indulge and learn things on their own, paving way to new learning style of the modern era. Hundreds of amazing applications are available in the market designed with a unique concept of developing student’s knowledge which as well correlate with their academic curriculum.

For instance, Ingenuity Works is a top pick for students of fourth grade. It is basically a game like application where students travel across different country picking up commodities, meanwhile calculating their expenses. This naturally improve their math skills and expense management. Such user friendly applications should still be explored by schools and it is the school who should actually introduce their students to make used to such innovative applications. These user friendly applications make the world become the classroom for students.

Fulfilling the Urge of Administration Demands

For Schools, in fact, many software applications are must-have to save huge time of teachers, staff and clerical administrators. And most important, the SaaS model or web based school management system provides a list of features which connects home and school and tend to be an easiest way to communicate with the parents.

For instance, PenPencilEraser is first-of-its-kind school management application offering over 100 features to handle school administration effectively. It build a professional way of managing school routine activities and provide interim reports of any essential data at any point of time. It act as a centralized system for schools leveraging and coordinating any type of administration task from admission to transfer and attendance to payroll and yet stay user friendly ahead of delivering effective school management system.

To Conclude, this topic is valued as school is one of the places where data handling is huge, hectic and routine. User friendly application employed in schools ease the work of the management greatly. This include attendance, exam, fee, payroll, transport, admission, transfer, leave, reports and even more. The data is complex and accuracy is crucial at any stage of file storage. But with the advanced technological solution such as Cloud Computing, academic data processing, storage and retrieval are managed easier with simple-to-use user interface.

You are probably missing out the effective use of technology at school, if you’ve not tried it before.

Don’t wait to explore. Depriving approach to modern applications is completely pointless as most advanced technology solutions has arrived in the market surprisingly at affordable pricing plans. Check out latest pricing plans of PenPencilEraser here.

Cloud Technology, Observe the Pros and Cons for Schools!

Imagine carrying your system of files and applications wherever you go! Nevertheless an imagination, cloud technology make this a reality. Software are on cloud, Server on cloud, you can handle your data at extreme convenience with cloud technology, receiving huge applause from worldwide businesses. With Internet connection, hardware and software turns accessible with extravagant technological solutions turning office into virtual office.

Decent-sized organization especially schools are already in process to move all data center processes to cloud. It might take months to adapt to cloud computing but at the end you achieve updating to latest and future technology organizing your administration process effectively.

In day to day life, we rely more on Cloud technology naively like in the case of smartphones where we synchronize our files, images, to other devices through some apps and access from anywhere. These things are possible with only Cloud technology and Put it simple, Cloud computing is nothing but the use of internet-based services for personal or business processes. Like in any other substance, this advanced technology also has the pros and cons to be weighed. Let’s today have a walkthrough on the pros and cons of employing this amazing technology for schools across the globe.

To begin with, there are four models of Cloud Computing


Also, three variations of Cloud are being employed and these three clouds vary by how they utilize On/Off Premises and Internal/Third Part Applications. For Instance, Investment Banks using Latency Applications for their core program may not be willing to disclose their data process on Public Cloud and wish to adopt a Private Cloud Structure with limited access.


Below is the most discussed Pros and Cons of Cloud Technology and how your school enjoy Cloud Computing.

The Advantages

• Access your school data anywhere, anytime with internet access
• Cost efficient as it eliminates purchase and installation fee
• Quick adoption for novice, so clerical staffs do not need to be tech geeks
• Improved Performance and highly scalable as the student strength grows
• Huge storage and retrieval power
• Eco friendly for various reasons
• IT expenses reduced with PaaS model
• Multi Backup of Data ensuring no data loss due to software failure
• Avoids investment on licensed software
• Maintenance free & Eco friendly
• Up to Date meeting latest trends
• Location independent of using cloud applications
• Enjoy sophisticated technologies at a lesser price
• Less personnel training is needed

The Disadvantages

• Encryption of data to be stored in cloud to avoid security vulnerabilities
• Incremental cost when business gets expanded gradually
• Limited control on software unlike licensed version
• Unexpected downtime is expected
• Large file storage demands high amount of network bandwidth for fast processing

Certainly Pros outweighs Cons! Switching to Cloud environment for schools build agility which enhance communication among management, teachers, students and parents delivering modernized atmosphere at your school.

GPS, Know How it helps in School Fleet Management

GPS or Global Positioning System provides accurate time and location of the GPS enabled object and stay error-free in any weather conditions with the space-based satellite navigation system. Initially used for military and civil purpose, now GPS technology is available for commercial users. This expedient technology caters school administration ensuring student’s security and raising school standard to a greater extent. The advantage is assorted, for over a decade, GPS is continually seen employed in schools across countries realizing its timely advantage for school transportation, especially when school hire private fleet management.


GPS enhance the transport operation at schools by sending real-time information on the bus route, vehicle speed, student drop-off and pick up times which by integrating into the payroll management system of the school minimize the workload of managing driver timesheets.

Outline of School GPS:

Any school in today’s competitive world should stay updated and go smart by introducing technologies wherever applicable. Switching to modernization not only ease the school administration but adds to the reputation of the school.

Check out the collective benefits of employing GPS technology

• Improve Student Safety
• Enhance Transport Management
• Optimize Route Management
• Report Real-time data of Student drop-off and pick-up
• Syndicate Driver attendance with Payroll management
• Alerts potential danger with advanced Geo fences system
• Reduce fuel usage by monitoring driving patterns
• Altogether, persist as a better Return on Investment.

GPS-based solutions in fact bring improvements in future operations and planning. The information gathered from GPS assist in developing effective route plans in future and support decisions to extend or contract the existing route plans. The location and time is no more guesses or assumptions as all information are reported timely which enable the management to take reliable decision from both real-time and historical analysis.

There are many significant advantages of GPS in school bus operation. The graphical mapping synchronized to video surveillance easily guide school bus operators with a clear visual reference of exactly where the vehicle was during an event. Useful standard GPS data include longitude, latitude, heading, speed, time and date.

More than all, with a real-time GPS system, Parents are delighted since they could if required easily locate their student easily by communicating with operator who could precisely provide information tracked on the system. On whole, activating GPS benefits the school community.

Ruminate installing a better GPS technology for the best School Fleet Management!