Subbiah Schools, a new-generation school powered by PenPencilEraser – An experienced shared!

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A Case Study

At Subbiah Schools, Tirupur, India, School Administration and School Management has become more productive, with PenPencilEraser-Online School Management Software.

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About Subbiah Schools digital transformation, a case study  by Ms. ValliKannu K, HR, Subbiah Central School, Tirupur, India.


“The silver jubilee experience of Subbiah schools with professional involvement, functions since 1991 with the motive of providing supreme education in a serene environment, the school takes pride to be known as  a ‘SCHOOL WITH A DIFFERENCE’ that proves to be highly preferred school by the residents of the city.” Their proven strategy integrates many distinguished academic activities, co-curricular and extra-curricular activities. The Management, faculty and the staff work towards the mission of offering the best education coupled with the overall development of the child.

Since 3 years starting from 2013, our school has been managed with complete digitization and we have been using the online school management software PEN-PENCIL-ERASER. It worked wonders and we are stepping into the 4 year of association with them. We had been using in 4 admin computers and the computer lab systems, our teachers work on daily basis and so our students as well. With the integration of PenPencilEraser many options were unlocked and the complete administration had become effective, streamlined, brilliant and more personal.

A Look Back:

Thinking the way back scenario that was the hard times experienced that required ample efforts to be co-ordinated effectively and promptly. Situations what we encountered were delays, confusions and manual circulars. The collaboration with the parents did suffer a bit and more worries over intimations and acknowledgements. All the manual handling by the staff and faculty members suffered on time management. Think of looking into a data or a file burdened us and did take much time over the search.

That was the time we decided to settle with digitization and the best part was we identified PenPencilEraser who offered the complete solution for the overall school management and administration.

To our wonder, the transmission to the digital platform was so smooth which was fully supported. Our school data was migrated instantly and the set-up of our school instance was so prompt. We were excited to see our all-new school website with the complete Content Management System. The teachers were given dedicated log-in credentials to manage their class stuffs. The students and parents did get their personal log-in access to get the updates of the school and their wards. This personal approach worked really well and the best part was it became more effective with the integrated SMS intimation. What I would wish to share here is that we were totally satisfied with the features and it went complete with our affordable level of payments.

The Results:

At Subbiah Schools, PenPencilEraser school management software provides the eyes that can manage every corner of the school and the daily activities. We experienced all new way approach of managing the school activities. Glad am I to drop few points over the improvement experienced on the integration of PenPencilEraser.

The complete Student & Teachers data has been streamlined and available for quick access.

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  •  Fee collection has been streamlined and search of data has become easy, it proved simple with fee receipt prints and is secured.
  • Communication and collaboration with parents through SMS facility has eased our day to day emergencies.
  • Website updating has become an easy task and it goes interesting for quick update and notifications.
  • Class reports, school reports, fee reports and teachers list are of great use in day to day routine of the school.
  • TC generation has been streamlined.
  • Students’ attendance and everyday homework update has been made easy, the platform is also highly interactive with the students on homework as the status of completion can be easily tracked.

On the whole, on the daily basis we had relatively minimized the paper work and our digitization has secured our school activities and has made our teachers and parents happy. Visit Subbiah Schools & PenPencilEraser.

The Management Science of Schooling

Every seed grows the way it is nurtured!

Every child grows the way he/she is gifted schooling with.

If Schools are just places where the child learns the alphabet, the math or the science, schools would never hold such value. It is something beyond the subjects that the child learns, which actually gives the highly valued moral image for Schools.

What exactly is that?

A deep thought over the general life style & values in our nation would give us the answer.


Theoretically, Schools help the child to learn the subjects, take up exams and understand the concepts surrounding us. But practically, in the process of implementing the theory, the child learns the magical word “Management”.

How successful an individual is depends not on the profession he/she takes up, but on how the individual manages problems in whatever profession he/she takes up. Hence, arises the importance of Management. Schools, knowingly or unknowingly teach this science of Management because of the vast routine that is being followed in schools systematically.

Irrespective of the size of the school, strength of the school, location of the school and various other important elements, one common factor among all schools is the demand of routine that needs to go on every day. The School gate needs to be open at the right time, the bell needs to ring at the exact time, the assembly needs to function promptly and properly, the time table needs to move on regularly without confusion, the notebooks need to be corrected promptly & properly, the intimations need to be conveyed well ahead, the examinations need to be conducted with discipline, on and on and on…..The list of routine work in schools is huge! But the interesting fact about this demand of routine is that, it is never ending! This demand of routine needs to be met out every single day the school functions. A small deviation in this routine would create huge levels of confusion and hence Schools give utmost concentration in meeting out this demand of routine.


This is the first and most prominent distinguishing factor between life at home & life at school. To make this difference prominent, to meet out the never ending demand of routine, the schools follow a strong system of managing everyday work. This Management gets registered in the subconscious mind of the child and happens to be the first & important practical knowledge acquired by the child as against any book learning. But the nature of lifestyle of children in our nation does not require this knowledge to be utilized at that age! Children are highly pampered & protected in our country.

Hence the management science acquired in the subconscious mind comes to play when the child grows up to do things on his/her own! This is the reason why many of our first references are related to our school.

Accepting the fact that there is lot of Management related to Schooling, there needs to be yet another word related to this Management – Ethics!

Every management needs to be ethical and any immorality in this process also gets registered in the child’s subconscious mind. If not immorality explicitly done, failure to give importance to ethics in Management is an equally.

The Inertia of Routine


Technology is the Utilization to Act as an Advocate for Mind to Exit from Inertia of Routine, the Practice in Pioneer Schools!

Wikipedia says, “Inertia is the resistance of any physical object to any changes in its state of motion, including changes to its speed and direction. It is the tendency of objects to keep moving in a straight line at constant velocity” – This is a natural phenomenon common to humans. This is the simple reason why we appear to move for some time even after getting down from a fast moving transport.

The interesting fact is that, inertia of motion is a scientific phenomenon that can be tackled and managed with formulas. But, there is a Psychological Inertia in every mind that needs lot of effort to be managed – It is the Inertia of Routine! Our mind is comfortable doing a particular action in a particular way. However better an alternate way is, the mind is reluctant to come out of the routine way. Just as the human body sets itself after sometime from getting down from a moving bus, the human mind also sets itself against the inertia of routine in a due course of time.

The recovery time depends on how strong the Inertia of Routine in our mind is. Stronger the force, longer the time to recover.

Such an application of the strong force of Inertia is in ‘Schools’. The system of Schooling is in existence for a very long time, and the nature of work remains unchanged in schools irrespective of time. This consistent nature of work in turn has created an inertia of routine especially among the teaching force. It is the strength of this force that challenges the benefits technology could bring into our schooling system. Our teachers are comfortable doing their routine, the way they have been doing it for years together. Their methods have been successful all these days. Their results have been complete all these days. ‘Then Why do I have to change?’ is the question. ‘I am already comfortable’ is their justification. But many times we forget that technology is not to simplify routine and make you idle, but to simplify routine and to direct you towards several other beneficial areas where the human brain could be in action! We need to understand this in order to come out of the inertia of routine.

The inertia of motion could be overcome by a sustained static state. The inertia of routine could be overcome by sustained benefits made possible with the help of technology! The drastic shift from mobile phones to smart phones took a huge leap after the application of WhatsApp in smart phones. Every technological advance needs to show a beneficial application to overcome the fear in using the new technology. Stronger the benefit, easier it is to overcome the inertia in mind!

Hence, the pioneers in School Managements using technological advances need to utilize it for stronger benefits than to consider them as just time saving processes. There needs to be a well-planned utilization of time & effort saved using technology. It is this utilization that would act as an advocate for the mind to come out of the inertia of routine!